Global Lists


The Global Lists module allows authorized users to manage data lists from the Administration Module to be used with web forms.

Global Lists management provides a solution to manage and centralize data to fill drop-down lists in your web forms.

There is no limit to the number of items in a Global List, which can have up to 20 columns. Good user interface performance depends on the number of cells (items × columns), and is optimized for at least 5000 cells (for example, 1000 items with 5 columns or 250 items with 20 columns).

The supported data types for columns are text, numeric, or date.

The data that populate a Static Global List come from within the user interface.

The data that populate a Dynamic Global List come from a database. The content of the list is updated each time the web form is executed.

Global Lists screen



New list

Displays a blank categories form to add a new category


Refreshes the global list


Imports data from CSV or XML format into an existing list or as a new list; this is useful to quickly fill data from file or copy/paste from clipboard.


Exports data to a CSV or XML file; this is useful to export data for multiple environments (development, production, test, etc.)


Duplicates a global list


Deletes a global list





Filters on the list’s name


Filters on the name of the manager of the list

Update date

Filters on the update date (period from/to)

Updated by

Filters on the last user who has updated the list (last name or first name)

Global Lists list




Name of the list


None (no restriction) or the global participant authorized to update the list; you can restrict the access to the global list to user(s) of a global participant.


Number of items or a link to define the global list form

Last update

Date and time of the last update


Last user who has updated the list

Global Lists form

Click the Define link to define or edit a global list.




Add static items into the list; items can be sorted by value or descriptive text, and translation languages can be chosen from a drop-down list.


Add columns (limited to 10 columns)

Supported datatypes:

  • Text

  • Numeric

  • Date

By default, columns are Text (text data type) and Value (text data type).


Connection name or string to the bound database

  • Name of the connection string defined by the Administrator in the WorkflowGen web.config file

  • Connection string to a database

  • SQL query (SELECT command) to retrieve data

Note: It is strongly recommended to use a connection name rather than a connection string to simplify multi-environment management. Connection names are centrally managed in the WorkflowGen web.config file.

Import data

You can import data into a global list from a file or a copy of your clipboard. The supported formats are WorkflowGen Global List XML or CSV.

The CSV format must be as follows:

VALUE[ ,...n]


Importing text-only columns

By default, columns are considered as text data types; therefore, if all columns are text data types, it is not necessary to specify the data types.

AE,United Arab Emirates
AG,Antigua and Barbuda

Importing with numeric and/or date data types

In this case, the second line is used to set the columns’ data types.

2,AE,United Arab Emirates
4,AG,Antigua and Barbuda

Importing with enclosed strings

To protect some data like double quotes, commas, etc., you can enclose the string with double quotes.

1,DOE,John,"1111 N. Sample, Mt. Prospect, IL 60000","01/01/1980"

Export data

You can export data from a global list to a file. The supported formats are WorkflowGen Global List XML or CSV.


All connection strings in \wwwroot\wfgen\web.config are available for use in Global Lists and the Form Designer except for the master database connection string. While the application tries to verify that user-supplied SQL queries used in these contexts are secure and contain only SELECT statements, you should also make sure that exposed connection strings are secured at the database level. This means that if you don’t want a process manager or a Global List manager to be able to update or modify a certain database, the connection string should have read-only access to your database.

Keep in mind that process designers can also use any connection string that they have access to from the Form designer’s code-behind editor. If you want to restrict a Global List manager’s access to a connection string, while still allowing the process designer to use it, you should add the connection string to the WebForm application’s web.config (\wwwroot\wfgen\WfApps\WebForms\web.config).

Connection strings in the WebForms web.config are not exposed in the WorkflowGen UI, so for process designers to be able to use them, they must know the name of the connection string. This is also a convenient way to give different process managers access to specific connection strings.

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