This screen displays participant delegations on active or archived processes. Delegations cannot be added to processes that are under construction or in test.
A user can associate a delegate with each process participant role displayed in this list. Delegations can be done for an unlimited period of time (if no date range is entered) or for a specific period of time (if a date range is entered).
Two types of delegations are possible: a
globaldelegation of all the user’s roles to a person by selecting All processes and All participants, or a delegation on a
role-by-rolebasis by selecting individual delegates for each process participant role. Note that a role-based delegation can override the global delegation for that specific role and vice-versa.
To add a new delegation, hover over and click the New delegation button. Choose All processes and All participants or a specific process and participant. Then, click on the Search for a user icon to select and define the delegatee. The new delegation will automatically be saved after selecting a delegated user. At any time before choosing a delegate, you can cancel the new delegation by clicking on the Cancel button on the right side of the row.
You can specify the Begin and End dates, or leave them empty for an unlimited delegation period. They will be saved automatically.
To send or resend a notification of a delegation to the delegatee, click the email icon next to the delegatee's name in the specific delegation row.
To change the delegated user of a delegation, click the Search for a user icon, then filter and select a user from the list.
To delete one or more delegations, check the checkbox to the left of the specific delegation row, then click the Delete link that appears above the list.
To refresh the delegation list, click the Refresh link above the list.