Delegations

Delegation list screen

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Links	Remarks
New delegation	Displays a blank delegation form to add a new delegation
Refresh	Refreshes the delegations list

Filters

External filters	Remarks
Process	Displays the delegations of the selected process (only active or archived processes are listed)

Filter on	Remarks
Participant	Filter by participant
User	Filter by user (delegator)
Delegated user	Filter by delegated user

Delegation list

Column	Remarks
Process	Process name
Participant	Participant name
User	User name (delegator)
Delegated user	Delegated user name
From ...	Delegation start date (included); if not defined, the delegation is unlimited.
To ...	Delegation end date (included); if not defined, the delegation is unlimited.

Adding a delegation

When adding a new delegation, you can decide whether or not to send a notification email to the delegated user via the displayed message box.

A delegation is unique based on the process, the participant, the delegator, the delegatee, the begin date, and the end date. This means that you cannot define multiple time periods for a given delegation.

As of WorkflowGen 8.0.3:

• You can define cross-delegations on overlapping periods between the same users on the same participant.

• You can define multi-level delegations, so if user A has delegated actions to user B, user B can then delegate these actions to user C.

Deleting a delegation

Deleting a delegation does not delete the associated user.

Process versioning

Delegations are process version-specific:

• New versions of a process copy all existing delegations where possible, based on matching participant names.

• Since delegations can only be created for active processes, delegations are only carried forward when a versioned process is activated.

• A delegatee can only see the delegator’s actions and requests from the version at which they were delegated the role, and going forward if copied by creating a new version and not changed subsequently.

• When a user changes a delegation in the current version, it does not affect prior delegations performed for previous versions.

• If prior version actions and requests also need to be delegated, an administrator must use the administrator delegation screen to add the prior versions' delegations.