7.4

Incoming Webhooks

Overview

WorkflowGen features an incoming webhook application that allows users to interact with WorkflowGen from external sources by exchanging JSON payloads using HTTP POST requests. The application supports multiple types of operations.

Technical requirements

In addition to the standard WorkflowGen installation, the following components are required:

For security reasons, it is strongly recommended to enable the HTTPS protocol on your IIS server.

For information on the installation procedure, see the WorkflowGen Technical Guide.

Create an incoming webhook application

To create a new incoming webhook application in your WorkflowGen application, click the Add Application button on the Applications page. Then, choose Incoming webhook from the Application type drop-down list, enter the Name and Description, and click Save.

The Applications page will now display your incoming webhook application information, including the application URL. This is the URL you should use to send WorkflowGen incoming webhooks. The last component of this URL corresponds to a token that WorkflowGen will use to identify your incoming webhooks.

Important: The generated URL and its associated token must remain private and not exposed to end-users in client-side (in JavaScript, for example). You should treat the token with the same level of security as you would a password.

You should fill in the Impersonate username textbox with the WorkflowGen username you use to perform your desired operations. Be aware that your impersonated user must have your asked-operation-required rights to complete the action; if not, you will receive a security error on your response payload. As well, if the impersonate username is not set, the workflow engine service default identity will be used (as defined in the Security section on the Integration tab in the Configuration Panel).

Send data in JSON

The incoming webhook application receives your HTTP POST request payload formatted as a JSON object.

Using the URL provided, you can post HTTP requests from external applications (e.g. Postman) to WorkflowGen in order to execute the available operations in your WorkflowGen application. For operations that require you to provide an object ID, the object ID value can be retrieved by using the GraphQL API. In most cases, object numbers can be used instead of IDs in operation payloads.

In case of an error, you will get a response payload providing error details such as:

{
  "error": "Advantys.Workflow.ServiceFacade: CreateRequest error: A process ID or name is required"
}

Curl example

The requests should respect the structure shown in this example, where operation refers to the name of the operation to execute, and args contains the input node that groups all of the request parameters to perform the operation.

To create a new request, the processName parameter is required. The processVersion and inTest parameters are optional and are used to find the correct process you want to use to create your request.

curl -u yourusername -X POST -H "Content-Type: application/json" -d '{
  "operation": "createRequest",
  "args": {
    "input": {
      "processName": "2_LEVELS_APPROVAL",
      "processVersion": 1,
      "isTest": true
    }
  }
}' http://localhost/wfgen/hooks/yourtoken

Response payload

The response payload will be structured as follows:

{
  "clientMutationId": null,
  "requestId": "UmVxdWVzdDoxNzI4",
  "number": 10,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Parameters

Parameter

Description

processName

Process name (required)

processVersion

Process version, used to find the correct process you want to use to create the request

clientMutationId

This parameter will be null if the request creator did not define it in the request payload

requestId

ID of newly created request

number

Number of newly created request

onBehalfOf

This parameter contains the delegator ID; however, if the request was not created in delegation mode, its value will be null

onBehalfOfUserName

This parameter contains the delegator username; however, if the request was not created in delegation mode, its value will be null

System access users

Some operations (such as CancelAction and UpdateRequestDataset) require users to have system access to perform the operations. This can be configured in the System operations allowed users field under Security on the Integration tab in the Configuration Panel.

Request operations

Create a request

Note: To create a new request from the webhooks API, make sure that sub-process mode is enabled with public access on the target process. (See the Process form section in the WorkflowGen Administration Guide for more information.)

Request payload:

{
  "operation": "createRequest",
  "args": {
    "input": {
      "processName": "2_LEVELS_APPROVAL",
      "processVersion": 1
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "requestId": "UmVxdWVzdDoxNzI4",
  "number": 1728,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

A parameter's array can be included in the createRequest operation payload. Be aware that a data with the same name and data type must previously exist in the process for each parameter in the array to store the parameter's value. The following example shows how to send parameters corresponding to the four supported data types (TEXT, NUMERIC, DATETIME, and FILE).

Request payload:

{
  "operation": "createRequest",
  "args": {
    "input": {
      "processName": "2_LEVELS_APPROVAL",
      "processVersion": 1,
      "parameters": [
        {
          "name": "TEXT",
          "textValue": "My text parameter"
        },
        {
          "name": "NUMERIC",
          "numericValue": 5
        },
        {
          "name": "DATE",
          "dateTimeValue": "2017-02-23T20:46:00Z"
        },
        {
          "name": "FILE", 
          "fileValue": {
            "name": "TestFile.txt",
            "contentType": "text/plain",
            "size": 616,
            "url": "file:///c:/TestFile.txt",
            "updatedAt": "2017-02-21T15:06:38Z"
          }
        }
      ]
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "requestId": "UmVxdWVzdDoxNzY1",
  "number": 1765,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Properties

Property

Type

Description

processName

String

Process name (required)

processVersion

Int

Process version, used to find the correct process you want to use to create the request

clientMutationId

String

Client mutation identifier

isTest

Boolean

Indicates if the process is in test

onBehalfOf

Base64-encoded string

User identifier that is used by the user to perform the mutation on behalf of another person, with the pattern [User:1] where 1 is the user identifier from the database

processId

Base64-encoded string

Process identifier with the pattern [Process:1] where 1 is the process identifier from the database

parameters

Array

Array of parameters (see Parameter definitions)

Update a request dataset

A request dataset context can be updated by adding a parameter array. In this case a request number or a request ID should be provided.

This operation requires users to have system access to perform it. This can be configured in the System operations allowed users field under Security on the Integration tab in the Configuration Panel.

Request payloads:

{
  "operation": "updateRequestDataset",
  "args": {
    "input": {
      "number": 1750,
      "parameters": [
        {
          "name": "NEW_PARAMETER",
          "textValue": "My parameter"
        }
      ]
    }
  }
}
{
  "operation": "updateRequestDataset",
  "args": {
    "input": {
      "id": "UmVxdWVzdDoxMDAw",
      "parameters": [
        {
          "name": "NEW_PARAMETER",
          "textValue": "My parameter"
        }
      ]
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "requestId": "UmVxdWVzdDoxNzIx",
  "parameters": [
    {
      "name": "NEW_PARAMETER",
      "textValue": "My parameter"
    }
  ]
}

For more information on FILE parameter manipulations when sent within incoming webhook payloads, see the File upload section.

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

number

Int

Request number

id

Base64-encoded string

Request identifier with the pattern [Request:1] where 1 is the request identifier from the database

parameters

Array

Array of parameters (see Parameter definitions)

Cancel a request

You can cancel a request by using the request number or the request ID.

Request payloads:

{
  "operation": "cancelRequest",
  "args": {
    "input": {
      "number": 1728
    }
  }
}
{
  "operation": "cancelRequest",
  "args": {
    "input": {
      "id": "UmVxdWVzdDoxNzI4"
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "requestId": "UmVxdWVzdDoxNzI4",
  "number": 1728,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

number

Int

Request number

id

Base64-encoded string

Request identifier with the pattern [Request:1] where 1 is the request identifier from the database

notifyParticipant

Boolean

Indicates if participant members have to be notified

onBehalfOf

Base64-encoded string

User identifier that is used by the user to perform the mutation on behalf of another person, with the pattern [User:1] where 1 is the user identifier from the database

Action operations

Complete an action

To complete an action, provide the request number and the action number, or the action ID.

Request payloads:

{
  "operation": "completeAction",
  "args": {
    "input": {
      "requestNumber": 1765,
      "number": 1,
      "parameters": [
        {
          "name": "NEW_PARAMETER",
          "textValue": "My parameter"
        }
      ]
    }
  }
}
{
  "operation": "completeAction",
  "args": {
    "input": {
      "id": "QWN0aW9uOjE3NTktLS0x"
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "actionId": "QWN0aW9uOjE3NTktLS0x",
  "number": 1,
  "requestNumber": 1759,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

To complete an action, a parameter array can be included in the request payload arguments.

Request payload:

{
  "operation": "completeAction",
  "args": {
    "input": {
      "requestNumber": 1765,
      "number": 1,
      "parameters": [
        {
          "name": "NEW_PARAMETER",
          "direction": "IN",
          "type": "TEXT",
          "textValue": "My parameter"
        }
      ]
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "actionId": "QWN0aW9uOjE3NjUtLS0x",
  "number": 1,
  "requestNumber": 1765,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Properties

Property

Type

Description

requestNumber

Int

Request number

number

Int

Action number

activityName

String

Activity name

clientMutationId

String

Client mutation identifier

isTest

Boolean

Indicates if the process is in test

onBehalfOf

Base64-encoded string

User identifier that is used by the user to perform the mutation on behalf of another person, with the pattern [User:1] where 1 is the user identifier from the database

id

Base64-encoded string

Action identifier with the pattern [Action:1---2] where 1 is the request identifier from the database and 2 is the action identifier from the database

parameters

Array

Array of parameters (see Parameter definitions)

Cancel an action

To cancel an action, provide the request number and the action number, or the action ID. The following conditions must be met:

  • The viewer and the user (if they don't share the same identity, as in delegation mode) must have access to the request.

  • The action must be open.

  • The action must have a cancel or default exception defined in the transition.

  • The viewer is:

    • an administrator or process folder manager OR

    • a supervisor with cancellation rights OR

    • the action assignee.

Request payloads:

{
  "operation": "cancelAction",
  "args": {
    "input": {
      "requestNumber": 1759,
      "number": 2
    }
  }
}
{
  "operation": "cancelAction",
  "args": {
    "input": {
      "id": "QWN0aW9uOjEwMDAtLS0x"
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "actionId": "QWN0aW9uOjE3NTktLS0y",
  "number": 2,
  "requestNumber": 1759,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

exception: {

message

source

String

Exception:

  • Exception message

  • Exception source

id

Base64-encoded string

Action identifier with the pattern [Action:1---2] where 1 is the request identifier from the database and 2 is the action identifier from the database

number

Int

Action number

onBehalfOf

Base64-encoded string

User identifier used by the user to perform the mutation on behalf of another person with the pattern [User:1] where 1 is the user identifier from the database

requestNumber

Int

Request number

type

Cancellation type:

  • CANCEL: Cancellation exception

  • ERROR: Error exception

Cancel a request's actions by name

All of the actions with the same name in a request can be cancelled at the same time by using their name in this operation payload. The following conditions are met:

  • The viewer and the user (if they do not share the same identity, as in delegation mode) must have access to the request.

  • The action must be open.

  • The action must have a cancel or default exception defined in the transition.

  • The viewer is:

    • an administrator or a process folder manager OR

    • a supervisor with cancellation rights OR

    • the action assignee.

Request payload:

{
  "operation": "cancelRequestActionsByName",
  "args": {
    "input": {
      "requestNumber": 4399,
      "activityName": "Initiates"
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "actionIds": [
    "QWN0aW9uOjQzOTktLS0x",
    "QWN0aW9uOjQzOTktLS0y",
    "QWN0aW9uOjQzOTktLS0z"
  ],
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Properties

Property

Type

Description

activityName

String

Activity name

clientMutationId

String

Client mutation identifier

exception: {

message

source

String

Exception:

  • Exception message

  • Exception source

onBehalfOf

Base64-encoded string

User identifier used by the user to perform the mutation on behalf of another person with the pattern [User:1] where 1 is the user identifier from the database

requestNumber

Int

Request number

type

Cancellation type:

  • CANCEL: Cancellation exception

  • ERROR: Error exception

Assign an action

To assign an action, provide the request number and the action number, or the action ID; you must also provide the assigneeUserName or the assigneeId.

Request payloads:

{
  "operation": "assignAction",
  "args": {
    "input": {
      "requestNumber": 1751,
      "number": 2,
      "assigneeUserName": "johnsmith"
    }
  }
}
{
  "operation": "assignAction",
  "args": {
    "input": {
      "id": "QWN0aW9uOjEwMDAtLS0x",
      "assigneeId": "QXNzaWduZWU6MQ=="
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "actionId": "QWN0aW9uOjE3NTEtLS0y",
  "number": 2,
  "requestNumber": 1751,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Properties

Property

Type

Description

assigneeId

Base64-encoded string

User identifier of the person assigned to the action with the pattern [User:1] where 1 is the user identifier from the database

clientMutationId

String

Client mutation identifier

id

Base64-encoded string

Action identifier with the pattern [Action:1---2] where 1 is the request identifier from the database and 2 is the action identifier from the database

number

Int

Action number

onBehalfOf

Base64-encoded string

User identifier used by the user to perform the mutation on behalf of another person with the pattern [User:1] where 1 is the user identifier from the database

requestNumber

Int

Request number

Cancel an action assignment

To cancel an action assignment, you should provide the request number and the action number, or the action ID.

Request payloads:

{
  "operation": "cancelActionAssignment",
  "args": {
    "input": {
      "requestNumber": 1751,
      "number": 2
    }
  }
}
{
  "operation": "cancelActionAssignment",
  "args": {
    "input": {
      "id": "QWN0aW9uOjEwMDAtLS0x"
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "actionId": "QWN0aW9uOjE3NTEtLS0y",
  "number": 2,
  "requestNumber": 1751,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

id

Base64-encoded string

Action identifier with the pattern [Action:1---2] where 1 is the request identifier from the database and 2 is the action identifier from the database

number

Int

Action number

onBehalfOf

Base64-encoded string

User identifier used by the user to perform the mutation on behalf of another person with the pattern [User:1] where 1 is the user identifier from the database

requestNumber

Int

Request number

End-user operations

Create a favorite

The incoming webhook application lets users add processes and views to their favorites lists using the process or view IDs.

Request payload:

{
  "operation": "createFavorite",
  "args": {
    "input": {
      "itemId": "UHJvY2VzczoxMTA="
    }
  }
}

The above code will create a favorite using the process or view description, but adding a custom description is also possible, as shown in the following example:

Request payload:

{
  "operation": "createFavorite",
  "args": {
    "input": {
      "itemId": "UHJvY2VzczoxMTA=",
      "description": "My custom description"
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "favorite": {
    "id": "RmF2b3JpdGU6MjA=",
    "ownerId": "VXNlcjox",
    "description": "My custom description",
    "type": "PROCESS",
    "itemId": "UHJvY2VzczoxMTA=",
    "onBehalfOf": null
  }
}

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

description

String

Favorite description

itemId

Base64-encoded string

Favorite item identifier with the pattern [Favorite:1] where 1 is the favorite identifier from the database

Update a favorite

The incoming webhook application lets users update an existing favorite process or view by using its favorite ID.

Request payload:

{
  "operation": "updateFavorite",
  "args": {
    "input": {
      "id": "UHJvY2VzczoxMTA=",
      "description": "Updated description"
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "favorite": {
    "id": "RmF2b3JpdGU6MTQ=",
    "ownerId": "VXNlcjox",
    "description": "Updated description",
    "type": "PROCESS",
    "itemId": "UHJvY2VzczoxMTA=",
    "onBehalfOf": null
  }
}

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

description

String

Favorite description

itemId

Base64-encoded string

Favorite item identifier with the pattern [Favorite:1] where 1 is the favorite identifier from the database

Delete a favorite

The incoming webhook application lets users delete an existing favorite process or view from their favorites list by using its favorites ID.

Request payload:

{
  "operation": "deleteFavorite",
  "args": {
    "input": {
      "id": "RmF2b3JpdGU6MTQ="
    }
  }
}

Response payload:

{
  "clientMutationId": null
}

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

itemId

Base64-encoded string

Favorite item identifier with the pattern [Favorite:1] where 1 is the favorite identifier from the database

Add a comment

The incoming webhook application lets users add comments to requests.

Request payload:

{
  "operation": "addComment",
  "args": {
    "input": {
      "subjectId": "UmVxdWVzdDo0MzY1",
      "message": "This is my comment"
    }
  }
}

Response payload:

{
  "clientMutationId": null,
  "commentId": "Q29tbWVudDo0MzY1LS0tMg=="
}

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

message

String

New comment message

subjectId

Base64-encoded string

Identifier of the object to which the comment with be added with the pattern [Request:1] where 1 is the request identifier from the database

Remove a comment

The incoming webhook application lets users remove comments from requests.

Request payload:

{
  "operation": "removeComment",
  "args": {
    "input": {
      "id": "Q29tbWVudDo0MzY1LS0tMg=="
    }
  }
}

Response payload:

{
  "clientMutationId": null
}

Properties

Property

Type

Description

clientMutationId

String

Client mutation identifier

id

Base64-encoded string

Comment identifier with the pattern [Comment:1---2] where 1 is the request identifier from the database and 2 is the comment identifier from the database

Parameter definitions

These parameters define single data values used in the Create a new request, Update a request dataset, Complete an action, and Complete a form action operations.

Operation values

Property

Type

Description

dateTimeValue

DateTime

Parameter datetime value

name

String

Parameter name

numericValue

Float

Parameter numeric value

textValue

String

Parameter text value

fileValue

Object

File values (see below)

File values

Property

Type

Description

content

Base64-encoded string

File content

contentType

String

File content type

description

String

File description

name

String

File name

size

Int

File size in bytes

updatedAt

DateTime

Identifies the date and time when the file was updated

upload

Upload

File upload

url

URI

File URL

File upload

As of version 7.2.0, the incoming webhook application supports the fileValue.updatedAt, fileValue.content, and fileValue.url fields when sending FILE parameters (as shown in the previous example).

The fileValue.updatedAt field should use the ISO 8601 date format.

File content

The fileValue.content field should contain the file content encoded in base64. In this case, the fileValue.url field is not required. You must set the maximum input file content size (see the Configuration section above for instructions on how to set these).

...
{
  "name": "FILE",
  "fileValue": {
      "name": "test.txt",
      "contentType": "plain/text",
      "size": 76,
      "updatedAt": "2017-03-15T15:02:00Z",                
      "content": "TG9yZW0gaXBzdW0gZG9sb3Igc2l0IGFtZXQsIGNvbnNlY3RldHVyIGFkaXBpc2NpbmcgZWxpdC4="
  }
}
...

File URL

The fileValue.url field contains the file URL. When working with FILE parameters, you must set the input file allowed folders and the maximum input file size (see the Configuration section above for instructions on how to set these).

The following path patterns are supported:

Local file should use the File URI scheme:

...
{
  "name": "FILE",
  "fileValue": {
      "name": "test.txt",
      "description": "test.txt",
      "contentType": "plain/text",
      "url": "file:///c:/temp/test.txt",
      "size": 4714,
      "updatedAt": "2017-03-15T15:02:00Z"
  }
}
...

Public file URL:

...
{
  "name": "FILE",
  "fileValue": {
      "name": "update.zip",
      "description": "update.zip",
      "contentType": "application/zip",
      "url": "http://download.workflowgen.com/product/latest/update.zip",
      "size": 4120858,
      "updatedAt": "2017-03-15T15:02:00Z"
  }
}   
...

Local host file URL:

...
{
  "name": "FILE",
  "fileValue": {
      "name": "test.txt",
      "description": "test.txt",
      "contentType": "plain/text",
      "url": "http://localhost:8081/test.txt",
      "size": 4714,
      "updatedAt": "2017-03-15T15:02:00Z"
  }
}
...

Delegation mode

Some of these operations can be done in delegation mode, by adding the onBehalfOfUserName (delegator username) or the onBehalfOf (delegator ID) arguments to the request JSON payload, such as in the following example:

Request payloads:

{
  "operation": "createRequest",
  "args": {
    "input": {
      "processName": "2_LEVELS_APPROVAL",
      "processVersion": 1,
      "isTest": true,
      "onBehalfOfUserName": "wfgen_admin"
    }
  }
}
{
  "operation": "createRequest",
  "args": {
    "input": {
      "processName": "2_LEVELS_APPROVAL",
      "processVersion": 1,
      "isTest": true,
      "onBehalfOf": "VXNlcjox"
    }
  }
}

In this case, the response payload will also contain the onBehalfOf and onBehalfOfUserName arguments.

{
  "clientMutationId": null,
  "requestId": "UmVxdWVzdDoxNzI5",
  "number": 1729,
  "onBehalfOf": "VXNlcjox",
  "onBehalfOfUserName": "wfgen_admin"
}

In the case of CancelActionAssignment and UpdateRequestDataset operations, the delegation mode is not supported.

clientMutationId

clientMutationId is an optional argument that can be used by the requester to identify the execution of an operation. Its value is defined in the input payload (e.g. a UUID). If defined, the same value is returned by the operation.

Request payload:

{
  "operation": "createRequest",
  "args": {
    "input": {
      "processName": "2_LEVELS_APPROVAL",
      "processVersion": 1,
      "isTest": true,
      "clientMutationId": "e9468d12-ca3e-4164-ba6c-2bb0843117d0"
    }
  }
}

Response payload:

{
  "clientMutationId": "e9468d12-ca3e-4164-ba6c-2bb0843117d0",
  "requestId": "UmVxdWVzdDoxNzY4",
  "number": 1768,
  "onBehalfOf": null,
  "onBehalfOfUserName": null
}

Known limitations

For file type data parameters, the URL must start with file://, and the path has to be available to the WorkflowGen server.

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